June 6

The best way to optimise textile inventory management

Laundry Operations


Reliable inventory management is a cornerstone of any textile rental service company. However, most businesses lack the technology needed to complete the operation efficiently.

Mistakes in the counting and tracking processes could spill over into other aspects of running the business that could affect profitability and drive up operating costs. Some processes that could be compromised include billing, delivery, customer service and timely textile procurement. Let’s also consider the emotional cost of worry and frustration.

However, if organisations can optimise inventory management, it can help managers run a thriving business efficiently to serve their clients and prevent mistakes that could compromise business operations. 

This can help you run an efficient textile rental service business, cut operating costs, improve revenue, build better relationships with clients, and provide peace of mind for you and your staff.

In this blog, we explore some of the benefits of optimising textile inventory management and how to make it happen. 

Why you should optimise textile inventory management

Reduce losses and lower replacement costs 

Most textile rental companies risk losing linen and workwear because most of them lack sophisticated tracking mechanisms for accurate textile monitoring. Without the means to track linen and workwear, it would be easy to lose items during processing, during customer service and whilst in use with the customer. Having the ability to clearly know the location of every individual item, provides actionable data for managing losses and overstocking with customers. 

Replacing lost and damaged textiles is a very costly form of waste. Textile costs are second only to labour costs so effectively managing this area of the business is key to staying productive and profitable.

Prevent any mix up with customer-owned textile

Tracking and organising customer-owned linen and workwear is a critical process for textile rental firms. Yet, many organisations do not have the means to track them. This could be a problem when working with multiple clients in the hospitality or medical industry.

In such scenarios, it is critical to keep loads separate because a mix up can lead to desirable results. You can prevent a mix up by optimising your textile management process to the point where you can separately track customer-owned textiles from each client, ensuring that all your client’s linen and workwear remain separate.

With razor-sharp control over the counting and tracking process, you can use the knowledge to drive further improvements in textile counting and drive improvements that could improve efficiency in the long run. 

Improve billing and data entry 

Textile tracking does not exist in a vacuum; it is a bedrock for several businesses and administrative processes. For example, textile tracking reveals helpful information, like par load, which is vital to know if you plan to bill the client. However, if the number is inaccurate or distorted, it can compromise your billing details, leading to a loss in potential revenue and even disputes with the client.

However, optimising the counting and tracking process would generate accurate data that can spill over into other areas of running the textile service companies. You can bill more accurately and work with the confidence that your data is accurate. You can use the data to automate the order process, improve efficiency in several operations, streamline the process, reduce setbacks in production, and improve productivity. 

What is the best way to optimise textile management?

Consider investing in a management platform to optimise textile inventory management because it is the ideal solution to optimise textile tracking and management.

The best textile management software uses advanced technology such as RFID, IoT, BI and automation. You can leverage this technology to automate many different steps and aspects of your textile-rental business.  

Automating customer critical processes, including clean and soil location scan counts, the automatic generation of orders based on soil counts, the generation of stock turn performance measures, purchasing forecasts, loss stock recovery and rental charges, help standardise the process and eliminate variation in your business. 

Moreover, you can use the platform to track linen and workwear across all stages of textile management. This way, you will instantly know the current status of your client’s textile load and determine whether it is at the sorting, washing and drying stage, reducing the complexity behind textile counting, lowering costs and improving accuracy. 

Why turn textile management into a tech-driven process?

Turning textile inventory management into an automated, tech-driven process can help you reduce the cost of operating a textile rental service business, streamlining the process, and turn it into a more productive procedure generating actionable data to better serve your customer. 

With the cost of business operations rising and the demands for efficiency growing, embracing new technologies and methods of completing critical operations could make the difference between a thriving textile rental firm that can keep costs low and customers happy, and a business that struggles to meet its targets. 

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