Discover how to seamlessly integrate your RFID asset tracking into laundry management systems

Get essential tips and best practices that are proven to deliver results in smoothly setting up and operating RFID asset tracking as part of the laundry management system in your business.

Learn more

Discover how to seamlessly integrate your RFID asset tracking into laundry management systems

Get essential tips and best practices that are proven to deliver results in smoothly setting up and operating RFID asset tracking as part of the laundry management system in your business.

Learn more

Linen management is a crucial aspect of any hospitality, healthcare, or other related business operation that relies on a constant supply of clean and quality linens for guests, patients, and clients.

Collectively, linens are expensive assets that need to be tracked, monitored, and maintained throughout their lifecycle, from purchase to daily use to final discard. Doing so can have a significant impact on boosting profitability and savings.

However, traditional methods of linen management, such as manual counting, sorting, and stocking, are prone to errors and inefficiencies that can lead to losses. This can result in increased operational costs, reduced customer satisfaction, and lower quality standards.

Read on to discover how businesses can seamlessly deploy and utilise their RFID asset tracking within their laundry management systems to optimise efficiency and returns from linen management operations.

What should be considered when integrating RFID asset tracking in laundry management systems?

Choose the right RFID tags and equipment for your needs

RFID tags and equipment differ based on frequency, size, shape, memory capacity, read range, durability, and cost. Consider ultra-high-frequency (UHF) tags that have longer read ranges and faster data transfer rates than low-frequency (LF) tags.

Use tags that are resistant to high temperatures, water, chemicals, and abrasions that occur during linen management processes. To maximise speed and efficiency, businesses should also choose RFID readers and antennas that can scan multiple tags simultaneously and accurately in different environments.

Integrate the laundry management system with your existing software

Ensure that your chosen RFID system can seamlessly integrate with their existing software and processes, such as ERP, inventory management, order management, invoicing, production control, delivery, etc.

This will enable automated data collection and exchange across the organisation’s entire linen supply chain, from suppliers to laundries to customers. During implementation, organisations should also ensure that the RFID tracker system selected has user-friendly web apps and interfaces that allow them to access real-time data and insights from any device.

Implement a comprehensive inventory management system with RFID

RFID technology should be used to establish a perpetual linen inventory that tracks each individual linen item throughout its lifecycle. Attach RFID tags to each linen item when purchasing it and register it in your system with its details such as type, ID number, washing cycles, etc.

They should then use RFID readers to scan the tags at every stage of the linen cycle, such as when they are sent to or received from the laundry, when they are stored in or issued from the storerooms, when they are delivered to or picked up from the customers, etc.

Monitor your quality and laundry services with RFID technology

Leverage your RFID system to validate shipments and receipts of linen among departments in the business and laundry operations. Use RFID technology to track the number of washing cycles per linen item and manage its life cycle accordingly.

For example, you may want to replace a linen item after a certain number of washes or when it reaches a certain level of wear and tear. Businesses should also use RFID technology to measure the performance of their laundry operation in terms of on-time delivery, accuracy of counts, quality of cleaning, etc.

Use data analytics and reporting tools to optimise your linen management decisions

Linen managers should leverage the available data analytics and reporting tools to leverage the rich data generated through RFID asset tracking for optimal linen management decisions. Decision-makers in organisations should use dashboards and reports that provide them with real-time information.

This information includes key metrics such as inventory levels, turnover rates, shrinkage rates, ageing rates, and utilisation. You can use the insights provided by the system to monitor trends and better enhance linen management operations for greater efficiency.

Bundle Track enhances laundry productivity and linen management

Bundle Track is a revolutionary laundry asset management system that can help businesses improve their linen management pipeline by simplifying and streamlining processes.

With its cloud capabilities, it can read information transmitted from an RFID chip embedded in a linen cloth. Information can be relayed from the software about a linen item’s location in real-time, decreasing incidents of lost items due to theft or misplacement.

This system can significantly reduce a business’s expenditure needed to replace lost items. Its user-friendly features make it easy for employees to monitor linen utilisation and track linen inventory statuses. With Bundle Track, businesses can maximise their cost-saving measures, boost workforce productivity, and improve overall ROI.

Bundle Track is a revolutionary laundry asset management system that can help businesses improve their linen management pipeline by simplifying and streamlining processes.

Client success stories

"The transition to Bundle has been instrumental in Allied Laundry continuing to drive change and business improvement by providing real-time customer ordering information, streamlined ordering, and billing processes and have enabled a considerable reduction in staff time. The system has been a real success story for Allied Laundry."

Mark Mabbet

Allied Laundry Service

"No question is a stupid question in the eyes of the Bundle team. Their customer service, expertise and knowledge ensured a smooth transition for me when I purchased my business. The system is user friendly and easy to navigate, while syncing seamlessly with my accounts package."

Geraldine Minogue

Associated Laundry Services

Since the transition from a manual, paper-driven system to Bundle, the time spent managing orders through to invoicing has been reduced by some 75%. From an administrative perspective, it is far easier to track the progress of orders, respond to queries (and resupply dockets).

The management abilities for individual account needs with set days, recurring orders, fixing cut-off times, adding notes to orders and pick-ups means that all relevant persons have the same information.

Customer support is also given a high priority and queries and concerns are met promply and efficiently.

Cynthia Hertrick

Blueline Laundry

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FAQs

Can RFID be used for asset tracking?

Yes, RFID technology is commonly used for asset tracking. It involves attaching RFID tags to assets and emitting radio signals read by stationary RFID readers, which transmit data (asset names, condition, location) to a software system.

Can RFID track stolen items?

Yes, RFID can help track stolen items within the periphery covered by RFID readers. When the RFID tag of a stolen item passes near an RFID reader it can trigger an alert. However, RFID alone doesn’t guarantee recovery; it’s part of a broader security system.

What is the meaning of an RFID tracking system?

An RFID tracking system uses RFID technology to monitor and manage assets. It provides real-time data on asset location, movement, and condition. This system enhances accuracy, efficiency, and supply chain management.