Explore the key areas behind the establishment of highly efficient laundry management services
While the linen management process can vary wildly from business to business and from industry to industry, there are a few common areas that can generally be optimised for better results. Discover how to establish better in-house services for laundry management.
Explore the key areas behind the establishment of highly efficient laundry management services
While the linen management process can vary wildly from business to business and from industry to industry, there are a few common areas that can generally be optimised for better results. Discover how to establish better in-house services for laundry management.
Laundry management is the process of maintaining and controlling the flow of linen within operations and facilities to ensure they are laundered and available at the right time and in the best condition for core uses such as furnishing rooms in hotels, supplying clean and sanitary bedding for hospitals, timely supplies to fulfil orders in linen rental facilities, and so much more.
This overall process entails organising, collecting, laundering, maintaining, storing, and distributing linens that may be used in a variety of sectors such as hospitality, medical, or eldercare facilities. By properly managing linens, organisations can reduce costs associated with purchasing, laundering, and replacing linens.
Effective linen management can play a vital role in cutting operating costs for these organisations while providing high-quality service to customers. It is a process every business that deals with large volumes of linen to perform key parts of their operations should look to refine and optimise.
Read on to explore what areas businesses should primarily focus on when aiming to boost productivity and returns from their in-house laundry management services.
Laundry management is the process of maintaining and controlling the flow of linen within operations and facilities to ensure they are laundered and available at the right time and in the best condition for core uses such as furnishing rooms in hotels, supplying clean and sanitary bedding for hospitals, timely supplies to fulfil orders in linen rental facilities, and so much more.
This overall process entails organising, collecting, laundering, maintaining, storing, and distributing linens that may be used in a variety of sectors such as hospitality, medical, or eldercare facilities. By properly managing linens, organisations can reduce costs associated with purchasing, laundering, and replacing linens.
Effective linen management can play a vital role in cutting operating costs for these organisations while providing high-quality service to customers. It is a process every business that deals with large volumes of linen to perform key parts of their operations should look to refine and optimise.
Read on to explore what areas businesses should primarily focus on when aiming to boost productivity and returns from their in-house laundry management services.
How to institute effective laundry management services
The linen management process is linked to many other functions of most organisations that rely on cleanly laundered linen as a core part of their service offering, such as quality control, inventory management, and distribution.
Given how many factors play a role in optimising linen management, organisations need to decide their own criteria to determine linen management effectiveness in relation to their specific operations. However, there is a general guideline to determine the most effective linen management process. Here are some of the key areas to consider:
Maintain supply
This requires a detailed analysis of what costs are incurred and how linen is utilised in the operation. Furthermore, you can weed out supply management issues, such as linen hoarding by tracking expenditure or noting the percentage of linen removed for rewashing to eliminate any major disruptions to supply.
Monitor inventory
It is inevitable that linen will become damaged beyond repair or get lost during the day-to-day business operations, so it is important to have a strategy in place to identify signs of wear and tear to address lost or damaged linen in a way that does not hamper the overall service experience delivered to clients.
Meet regulation standards
Stick to the industry’s best practices when implementing processes for handling and cleaning linen. These standards may vary from industry to industry, therefore, setting benchmarks is important. This will ensure a safe environment for employees and customers while maximising linen lifespan.
Keep track of weekly costs
Pay close attention to the cost statements such as laundry invoices and compare them throughout regular periods to identify trends. Be sure to study the specific charges and see if they match up with the weekly linen load, analysing trends can pinpoint specific areas of linen management that need focus.
Conduct regular reviews
It is not possible to fix issues that are not identified, so review the performance and processes of your laundry management services on a monthly or quarterly basis to identify areas of improvement, this allows for informed decision-making that can improve and streamline the process where possible.
Seek consultations with specialists and well-established providers of laundry management solutions who can collaborate with your business and implement proven systems for automating and optimising the above aspects of linen management.
Bundle Connect enhances linen management
Bundle Connect is a cutting-edge laundry management system designed to enhance linen handling efficiency for businesses. This advanced technology leverages cloud capabilities to read information from RFID chips embedded in linen items, providing real-time location tracking and significantly reducing the likelihood of lost items due to theft or misplacement.
By utilising Bundle Connect, businesses can substantially reduce their expenditure on replacing lost items. The user-friendly interface allows customers to easily place orders through the software, ensuring a seamless and efficient process.
The system automates billing, invoicing, and delivery requirements, ensuring a precise order-to-invoice process. Additionally, it alerts linen managers when stock levels reach below the established level, enabling them to place orders for more inventory and avoid overstocking or stockouts.
Bundle Connect also provides valuable insights into linen usage, including the number of times an item has been laundered and when it is nearing the end of its shelf life. This information empowers linen managers to make informed decisions about the quality of linen used in daily operations, ensuring optimal efficiency and cost-effectiveness.
Bundle Connect is a cutting-edge laundry management system designed to enhance linen handling efficiency for businesses. This advanced technology leverages cloud capabilities to read information from RFID chips embedded in linen items, providing real-time location tracking and significantly reducing the likelihood of lost items due to theft or misplacement.
By utilising Bundle Connect, businesses can substantially reduce their expenditure on replacing lost items. The user-friendly interface allows customers to easily place orders through the software, ensuring a seamless and efficient process.
The system automates billing, invoicing, and delivery requirements, ensuring a precise order-to-invoice process. Additionally, it alerts linen managers when stock levels reach below the established level, enabling them to place orders for more inventory and avoid overstocking or stockouts.
Bundle Connect also provides valuable insights into linen usage, including the number of times an item has been laundered and when it is nearing the end of its shelf life. This information empowers linen managers to make informed decisions about the quality of linen used in daily operations, ensuring optimal efficiency and cost-effectiveness.
Client success stories
"The transition to Bundle has been instrumental in Allied Laundry continuing to drive change and business improvement by providing real-time customer ordering information, streamlined ordering, and billing processes and have enabled a considerable reduction in staff time. The system has been a real success story for Allied Laundry."
Mark Mabbet
Allied Laundry Service
"No question is a stupid question in the eyes of the Bundle team. Their customer service, expertise and knowledge ensured a smooth transition for me when I purchased my business. The system is user friendly and easy to navigate, while syncing seamlessly with my accounts package."
Geraldine Minogue
Associated Laundry Services
Since the transition from a manual, paper-driven system to Bundle, the time spent managing orders through to invoicing has been reduced by some 75%. From an administrative perspective, it is far easier to track the progress of orders, respond to queries (and resupply dockets).
The management abilities for individual account needs with set days, recurring orders, fixing cut-off times, adding notes to orders and pick-ups means that all relevant persons have the same information.
Customer support is also given a high priority and queries and concerns are met promply and efficiently.
Cynthia Hertrick
Blueline Laundry
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FAQs
Whether you’re running a hotel, a healthcare facility, or any similar business that deals with large volumes of linens, in-house laundry management services involve staff training, technology utilisation, putting processes in place for better organisation, scheduling maintenance, implementing safety measures, quality control, and strong communications with customer-facing teams—such as with housekeeping teams in hotels.
Laundry management in hospitals involves stringent standard operating procedures to maintain a hygienic and controlled environment. Key aspects include the collection and sorting of soiled linens, hospital-grade washing processes, and regular equipment maintenance to optimise efficiency and prolong the lifespan of linens. Proper laundry management is critical in this context as it helps reduce the risk of disease transmission to patients and staff.
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